• Lewis Mose posted an update 3 months, 2 weeks ago

    A recently available survey conducted by the leading provider of event management software asked UK based event managers what was their preferred tool for managing and planning their events. The most common tool undoubtedly was event keeper with 67% with the votes. Coming second and third were spreadsheets and ‘other’ respectively.

    Spreadsheets can be a thoroughly tested strategy for managing events – they can track budgets, monitor resources and could be an easy way of making and managing lists. The main benefit of spreadsheets being an event management tool is the affordable associated with them. Nearly all event managers have accessibility to spreadsheets and they’re a widely accepted document format.

    However, you can find a lot of drawbacks if event managers choose to use spreadsheets his or her top level management tool. Common issues include:

    Poor efficiency: Using spreadsheets is very little effective way of managing every one of the facets of a meeting. It’s likely that event managers is going to be using a variety of spreadsheets, all with a large number of tabs, holding so much data. Managing all of this data within spreadsheets could be confusing with an outsider, and time-consuming for all those users.

    Lost data: Spreadsheets are simply as safe because server/system they lay on. If they’re kept on a computer hard drive, there exists a risk that the information is going to be lost if anything transpires with that laptop or computer. Spreadsheets are also susceptible to freezing/stalling and unless the wedding manager is familiar with conserving consistently, you will find there’s risky that data and work will be lost.

    Trouble keeping data updated: Many events have multiple event managers, all utilizing the same spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing the opposite event mangers how the spreadsheet changed. If event managers require a copy of the master spreadsheet and focus on that, the property owner soon becomes out of date. There’s also issues when many event manger has to connect to the spreadsheet at the same time. Only one editable copy can be opened, inducing the others being ‘read only’ – taking out the ability to make updates.

    Challenging to create reports to measure success: An important section of event management could be the capability to analyse event success. It is important to achieve the power to know very well what constitutes a particular event successful and just what must be measured to be able to analyse event performance. Using spreadsheets makes this a difficult job. Although creating graphs and charts could be easy on spreadsheets, the amalgamation and sorting of the data is usually an extremely complicated and frustrating task. It’s very often the case any time using spreadsheets, the game of measuring event performance is forgotten or dismissed.

    Lack of management information: Similarly to the problem in creating reports to analyse performance, there is also a deficiency of management information overall. For companies organising many events annually you need to be capable of have a clear picture of the events overall; understanding delegate numbers, budgets along with other KPI’s across all events can help shape event strategy in the foreseeable future.

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